Project Management Tools and Techniques | by Business Management Consultants

Project Reporting: guidelines for reports

Task Leaders	Project Managers	Functional Managers
Bimonthly or monthly Initiated by task leaders Copies to project manager, their functional managers, and their team	Monthly Initiated by project manager Copies to general manager, the project manager’s functional manager, and the customer	Monthly or quarterly Initiated by each functional manager providing project resources Copies to project managers, general manager and immediate manager

Objectives:	Simple, crisp narrative statements about major tasks objectives
Costs:	Monthly and year-to-date actual cost and earned value compared to planned value, perhaps including variance analysis.
Schedules:	Simple Gantt showing, baseline, milestones, and actual progress
Staffing:	Resource plan naming assigned team members compared to actual time on project for current month and year-to-date
Quality:	Defects and perceived quality, expressed in the words of the writer. Include any attitudes or communications with the customer.
Analysis:	Identify problems and recommend solutions. Define corrective actions.